The American Legion Department of Tennessee

2022 POST DATA REPORT
instructions
 
2021-2022 POST OFFICER CERTIFICATION
Due to Department Headquarters immediately
 
COUNTY SERVICE OFFICER LISTING BY COUNTY
 
POST EVENT AND SUSPENSE REMINDER CHECKLIST
(Courtesy of Post 284, Arlington)
 

SUGGESTED POST CONSTITUTION AND BYLAWS TEMPLATE

POST ON-LINE MEMBERSHIP NEW & RENEWAL PROCESS

2021-2026 POST FIVE YEAR STRATEGIC MEMBERSHIP PLAN FORM

POST HANDBOOK (customizable)

2021-2022 MEMBERSHIP AWARDS MANUAL

2020-2021 NATIONAL COMMANDER'S THREE NEW MEMBERS INCENTIVE
CERTIFICATION FORM
 
2020-2021 NATIONAL COMMANDER'S 103% POST MEMBERSHIP
GOAL CERTIFICATION FORM
 

FILLABLE MEMBER DATA FORM

DEPARTMENT LEGIONNAIRE OF THE YEAR INSTRUCTIONS
Due to Department Headquarters by May 15, 2021
 

AMERICAN LEGION LEGION EMBLEM USE ON-LINE REQUEST LINK

POST/DISTRICT SCOUTING CHAIRPERSONS GUIDE

2021-2022 SQUADRON OFFICER CERTIFICATION
Due to Department Headquarters Immediately
 
2021 AMERICAN LEGION RIDERS OFFICER NOTIFICATION

Due to Department Headquarters Immediately

CHARTER APPLICATION FOR AMERICAN LEGION RIDERS

SUPPLEMENTAL POST CHARTER APPLICATION
AND INSTRUCTIONS
 
IRS INCLUSION LETTER
 
CEREMONIAL RIFLES, AMMUNITION, OR EQUIPMENT REQUEST FORM
 
Does Your Post Comply with IRS Publication 3386?
 
 
AMERICAN LEGION TAX EXEMPTION STATUS
The American Legion is tax exempt under Section 501(c)(19) of the Internal Revenue Code of 1954 as amended. Our Group Exemption Number (GEN) is 0925.
Employer Identification Number (EIN)
Every Post shall have an Employer Identification Number (EIN) from the IRS.  It does not matter if the Post has no employees.  Federal Tax Regulations require that every organization required to file an Annual Information Return (Form 990) is required to have an EIN.
 
“Responsible Party” Reporting Requirement – IMPORTANT!
Whenever there is a change of address or change in the person responsible for completing the posts annual filing (IRS Form 990), the new person must file an IRS Form 8822-B. This is like a “Change of Address” form. What the IRS wants to know is the NAME of the “RESPONSIBLE PARTY.” A post needs to file within 60 days of whenever your Responsible Party changes. The form is available on-line.
 
Annual Filing Requirement
Federal Regulations now require every American Legion Post to file an annual information return with the IRS.
Before the 2007 tax year, Posts with gross receipts of $25,000 or less were not required to submit informational returns. With the enactment of the Pension Protection Act of 2006 (PPA), Posts are now required to submit an annual return.

 
IRS regulations change frequently.  The American Legion strongly recommends you consult a tax professional before submitting your annual returns. Do not use the information provided here as the sole basis for determining which forms your Post is required to file.
 
Deadlines
Loss of Tax-Exempt Status
A Post that fails to file the required informational return (Form 990-N, Form 990-EZ, or Form 990) for three consecutive tax years will automatically lose its tax-exempt status.  The revocation of an organization’s tax-exempt status will not take place until the filing due date of the third year.

 
Reinstatement Procedures
For the Post to have its tax-exempt status reinstated, it must apply (or reapply) for tax-exempt status using IRS Form 1024, Application for Recognition from Exemption.   The Post must also submit IRS Form 8718, User Fee for Exempt Organization Determination Letter Request, and pay the appropriate fee.  For Posts with annual gross receipts less than $10,000 during the preceding four years, the fee is $600.  For Posts with annual gross receipts greater than $10,000 during the preceding four years, the fee is $850.

 
Incomplete Returns
The IRS treats an incomplete return the same as a return filed late – the penalties are the same. For example, if a Post fails to attach a required schedule to its annual return – one of the most common errors in filing Forms 990 and 990-EZ – its return is considered incomplete and filing penalties may apply.

 
Unrelated Business Income Tax (UBIT)
Even though The American Legion is recognized as tax exempt, the Post still may be liable for tax on its unrelated business income. For most organizations, unrelated business income is income from a trade or business, regularly carried on, that is not substantially related to the charitable, educational, or other purpose that is the basis of the organization’s exemption.  A Post that has $1,000 or more of gross income from an unrelated business must file Form 990-T. A Post must pay estimated tax if it expects its tax for the year to be $500 or more.  The obligation to file Form 990-T is in addition to the obligation to file the annual information return, Form 990-N, Form 990-EZ or Form 990.
If your Post operates a bar or dining facility or rents its facilities to non-members, you may be subject to UBIT.
Form 990-T, “Exempt Organization Business Income Tax Return”
The Form 990-T must be filed by the 15th day of the 5th month after the tax year ends. For additional information, see the Form 990-T instructions or IRS Publication 598, Tax on Unrelated Business Income of Exempt Organizations.

 
Contributions to Veterans’ Organizations
Contributions to a 501(c)(19) Veterans’ Organizations are deductible under Internal Revenue Code 107(c)(3).  To be eligible to receive tax-deductible contributions under IRC 170(c)(3), at least 90% of the members must be war veterans.

 
Payroll Taxes
Every employer, including a tax-exempt organization, who pays wages to employees is responsible for withholding, depositing, paying, and reporting federal income tax, social security taxes (FICA), and federal unemployment tax (FUTA) for such wage payments.  The employer is also responsible for state tax withholdings and unemployment taxes.

 
IRS Determination Letter
On occasion, your Post may be required to provide proof of your tax-exempt status.  If the Post does not already have a copy on file, it can request a copy of the IRS Determination Letter from the National Organization.  The Post will receive a letter explaining the tax-exempt status of The American Legion and copies of the IRS letters granting tax exempt status to The American Legion and copies of the IRS group rulings.  To obtain copies, contact the office of the National Judge Advocate at (317) 360-1224.

 
Sales Tax
The American Legion is tax exempt under Section 501(c)(19) of the Internal Revenue Code of 1954 as amended.  The American Legion is exempt from INCOME TAX unless there is income subject to Unrelated Business Income Tax (UBIT).  In Tennessee, The American Legion Post may be sales tax exempt; refer to:
https://www.tn.gov/content/dam/tn/revenue/documents/taxpayer_education/sales/s&u_qualified_org_exemption.pdf
 
American Legion Auxiliary
The American Legion Auxiliary is tax exempt under Section 501(c)(19) of the Internal Revenue Code of 1954 as amended. The Group Exemption Number (GEN) for the American Legion Auxiliary is 0964.  The American Legion and the American Legion Auxiliary have different Group Exemption Numbers and are granted tax exempt status separately.  Auxiliary Units must have their own Employer Identification Number (EIN) and must file their own Form 990 with the IRS.

 
Sons of The American Legion & American Legion Riders
The Sons of The American Legion (SAL) and the American Legion Riders (ALR) are programs of The American Legion.  The activities of the SAL and ALR are the activities of The American Legion Post.  The SAL and ALR use the same EIN number as the Post and their activities must be reported on the Form 990 submitted to the IRS by The American Legion Post.
 
 
Property Tax Exemptions
Acting on constitutional authority, the Tennessee General Assembly authorized certain property tax exemptions for Tennessee’s religious, charitable, scientific, literary and nonprofit educational organizations. With limited exception, no organization is automatically exempt from the payment of property taxes, but rather must apply to and be approved by the Tennessee State Board of Equalization.
Applicants must comply with the applicable requirements of Tenn. Code Ann. § 67-5-201 through 227 in order to qualify for exemption. Once an application is properly filed with our office, an exemption designee will review the application and make an Initial Determination as to eligibility.
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MEMBERSHIP TRANSMITTAL FORM

NATIONAL PUBLICATIONS

Post Officer's Guide and Manual of Ceremonies

Post Adjutant's Manual

Chaplain's Handbook

Chaplain's Prayer Book

New Member Application

Why Belong

Access Granted

This Is The American Legion

Buddy Check During the Corona Virus Pandemic

Flag Code

Let's Be Right on Flag Etiquette

The American Legion's Legislative Agenda

Let the People Decide

Children and Youth Programs

Veterans Preference

Active Duty Legal Rights

Homeless Veterans Handbook

The GI Bill and You

TENNESSEE MEDIA OUTLET LIST
(Sorted by Agency Name)

RESOLUTION SAMPLE

US FLAG REWARDS - EVERY FLAG IN YOUR COMMUNITY CAN

FINANCIALLY BENEFIT YOUR POST

FLAG REWARDS REGISTRATION

FLAG REWARDS SPONSORSHIP REGISTRATION

FUTURE DEPARTMENT CONFERENCES AND CONVENTIONS
Upcoming Mid-Winter Dates:
January 8 & 9, 2022 – Embassy Suites, Murfreesboro
January 14 & 15, 2023 – Embassy Suites, Murfreesboro
January 13 & 14, 2024 – Embassy Suites, Murfreesboro
Upcoming Department Convention Dates:
July 2 & 3, 2022 – Marriot Cool Springs, Franklin
June 17 & 18, 2023 – Embassy Suites, Murfreesboro
 
SUSPENSION-EXPULSION POLICY
 
 
Posts and Associated Auxiliary Units

The relationship between a Unit and a Post is one of cooperation rather than regulation. The American Legion Posts and American Legion Auxiliary Units are related but independent organizations. 

The National Judge Advocate has issued the following ruling: An Auxiliary Unit supports the Post and is separately chartered by the Auxiliary National Constitution and Bylaws. The Auxiliary is tax exempt under section 501(c)(19) of the Code and is included in the group ruling to determine whether the Post meets membership requirements concerning exemption from federal income tax of a Post; “at least 75 percent of the members of which are past or present members of the Armed Forces of the United States and substantially all of the other members of which are individuals who are cadets or are spouses, widows, or widowers of past or present members of the Armed Forces of the United States or of cadets”. 

The members of a section 501(c)(19) auxiliary that is related to a Post are a separately formed organization and recognized as tax exempt and, therefore, the auxiliary members are not considered members of a Post.